The answer to the question “how do you organize data protection?” lies in a comprehensive plan to ensure that your company’s data is always available and safe. It covers the entire lifecycle, from initial creation to storage transfer, archiving, and final destruction. It also includes a method for mapping your infrastructure to help you discover weaknesses and gaps as well as the set of guidelines to control how data is shared and utilized within your business.

It is essential to classify your data by its degree of sensitivity so that you can ensure its security. This involves applying a visual label to emails and files which clearly denotes the classification. This label is visible even when the data is being accessed or stored on various pathways, so other applications that help prevent data loss can easily recognize the data classified and act accordingly.

Use secure storage for removable media. The confidential data stored on external devices such as USBs, CDs, and portable hard drives, should be encrypted in a secure manner whenever possible to prevent it from being stolen. Passwords should be secure and unique to stop unauthorised access.

While it’s impossible to completely eliminate all threats, a good security plan for data can drastically reduce the risk. Adopting these best practices will allow your company to rest assured that its vital data is protected from threats both internal and external even in the event of an unexpected disaster or outage. This will not only help your company save money, but also build confidence in your customers.

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