Whether you’re sharing photos from your corporate retreat or confidential contracts, it’s important to keep safety in mind when downloading and uploading business files. If you don’t use the correct protocol your devices could be vulnerable to viruses and malware.
The best way to protect your files is to encode the files before uploading. This ensures that the hackers are able to obtain access tokens for your file, they can’t use it anyplace else but on your server. Limiting the number of servers that handle sensitive data can help reduce the chance of a theft or leak.
A great way to protect files is to stop the uploading of files that have been shown to be harmful. You’ll need a feature to check the content of your files by analyzing a list known threats. For example, if you’re using a secure document management software which automatically converts all uploaded documents to PDF, hackers will have a difficult than replacing a policy of your company by using malicious.exe. malicious.exe file.
Finally, you must make sure that your uploading system is compliant with the regulations that are applicable to your particular industry and. For instance, if dealing with health-related data the system you use to upload files should be HIPAA compliant, and GDPR compliance is vital for any business dealing with EU citizens’ personal information. You’ll need to use a tool that checks uploaded files against a list of regulated content types, and then scans the files for viruses.