The security of confidential data exchanges is a critical issue that can’t be ignored. Any breach in the transfer sensitive information could result in devastating and permanent negative effects on a company’s image.
Your staff members will need to collect and forward confidential information to different parties. This can be for a variety of reasons. This could be client’s bank account details or home address, or medical record sent to various hospitals. It could also be records of employees that are shared with government agencies or payroll companies for different reasons.
Therefore, ensuring that confidential data is properly identified and stored in a secure manner is essential to minimize the possibility of security breaches during the transfer of sensitive information. This is true, even when your team is working with a third-party that doesn’t know your security protocols.
All employees handling confidential information are adequately trained on your policies during their onboarding process. They must be able to continue receiving updates throughout their employment. This will help them make better decisions when they’re confronted by some new information that they’ve not encountered previously.
The person who handles confidential electronic files needs to be identified individually with an unique password to block access by unintentional people. Physical files should also be stored in a secure or file cabinet that is locked, and only couriers who have confidentiality protocols have access to the files. It is also a way to avoid unintentional disclosure.