Many industries require secure transfer of sensitive documents to improve customer service, increase productivity and protect confidential data from cyber threats. Examples of this include healthcare, financial services and law enforcement.
Email is a quick and convenient method of communication however it’s not the most secure. Emails can be intercepted by hackers and spammers. This is the reason it’s essential to utilize a secure document exchange platform, which employs encryption and protocols to ensure that information is not accessible by unauthorised individuals.
Using an online faxing platform to send confidential documents is a secure and secure alternative to email. It allows you to send documents without the need of an ordinary fax machine or a landline. Furthermore, it is accessible anywhere there’s an internet connection. Additionally, many fax platforms offer features such as redaction and digital signatures which make it simple myhomedataroom.com/why-is-secure-file-sharing-important-to-law-firms/ for teams to create and sign documents together.
When it comes to storing documents on paper, ensure that they’re not thrown out on desks to anyone to pick up or put in the printer shared by others. Also, you should implement a policy of a clean desk and regularly shred old files to keep them from falling into the wrong hands. When it comes to online storage, make sure that any information you upload to a repository is secured and requires multi-factor authentication for access. You should be able track when and how documents were access. This is essential in the event of a breach.